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Human Resources Division
115 South Andrews Avenue, Room 508
Fort Lauderdale, Florida 33301


Class Code:E1062

ASSISTANT DIRECTOR OF RECORDS/TAXES AND TREASURY

NATURE OF WORK:
 
This is responsible professional and administrative work assisting in the management and operational functions of the Records, Taxes, and Treasury Division.
 
Work involves assisting the division director in planning, directing and coordinating the administration of all official and public records in the County and the collection and disbursement of all County revenues. Position incumbent serves as the acting director in the absence of the division director.  Employee in this class supervises professional and administrative subordinates involved in divisional operations. 
 
Assignments are received from the division director in the form of broad instructions or general program objectives. Work is performed with considerable independent judgment within established policies and procedures. Performance is reviewed periodically through conferences and written reports.

 
ILLUSTRATIVE TASKS:
 
Assists division director in developing and implementing divisional policies, procedures, and programs; makes policy recommendations; develops program goals and objectives.
 
Plans, directs and supervises the activities of professional and administrative staff, participating in the critical modernization/computerization projects within the Records, Taxes, and Treasury Division.

Coordinates divisional budgets, purchasing, personnel, and record keeping activities.
 
Participates in the preparation of comprehensive reports and special projects.
 
Makes budgetary recommendations and assists in the preparation of the division budget.
 
Confers with county officials, contractors, vendors, civic leaders and the general public regarding divisional operations; addresses public groups, attends professional meetings.
 
Serves as acting director in the absence of the director.
 
Performs related work as required.

 
KNOWLEDGE, ABILITIES AND SKILLS:

Thorough knowledge of the current principles, practices, and procedures of records management, Florida statutes relating to taxation of documents recorded into the official records, and methods of access to public and official records.

Thorough knowledge of state and local regulatory requirements applicable to Revenue Collection.
 
Thorough knowledge of information/data processing concepts, techniques and processes.
 
Considerable knowledge of the applicable laws, regulations and procedures related to official records, public records and tax administration.
 
Considerable knowledge of the principles of supervision, organization and administration.
 
Considerable knowledge of budget preparation and administration.
 
Considerable knowledge of general accounting principles.
 
Ability to plan, direct and supervise division operations and activities.
 
Ability to analyze facts and exercise sound judgment in division making.
 
Ability to communicate effectively, both orally and in writing.
 
Ability to serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County’s Ethics and Conflict of Interest policies.
 
Ability to establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds regardless of race, color, religion, gender, national origin, age, marital status, political affiliation, familial status, disability, sexual orientation, pregnancy, or gender identity and expression.

 
DESIRABLE EXPERIENCE AND TRAINING:
 
Graduation from an accredited four (4) year college or university with major course work in public or business administration or related field; six (6) years progressively responsible experience in the administration of official and public records and in the collection and disbursement of all revenues in a County or governmental agency  including four (4) years high level supervisory and administrative experience or any equivalent combination of relevant training and experience.

 
GENERAL INFORMATION:

Bargaining Unit:                            Unrepresented
FLSA Status:                                 Exempt
Financial Disclosure Required:        Yes
Class Spec. Estab./Revised:           E04/2013

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